Approved capacity
1,860 positionsCurrent approved positionsPosition control for education
Keep positions and staffing changes clear across campuses, schools, and departments.
Connect approved position structure, assignments, requests, labor budget, and forecasts across the organization and planning calendar.
Example
Position overviewAs of today
Approved positions1,860Academic and operating departments
Approved position FTE1,742.0
Staffed FTE1,645.8
Vacant FTE96.2
Pending requests31
One organization-wide view
Academic and operating needs start from the same approved structure.
Give teams access to their departments and see how staffing changes over time.
Open capacity
96.2 FTEVisible by departmentForecast alternative
+24.0 FTEPlanning work, not an approved changePosition Control
School Counselor
POS-0001 · Student Services
- Effective date
- September 4, 2026
- Department
- Student Services
- Job code
- Student Support Specialist
- Work schedule
- Standard day
Current staffing
Fully staffed- Approved FTE
- 1.0
- Staffed FTE
- 1.0
- Vacant FTE
- 0.0
Alex MorganAssigned from September 4, 2026
1.0 FTEPosition control across education
Keep academic and operating position plans connected.
Use the hierarchy and terminology your institution knows while keeping approved positions distinct from budgets, forecasts, and employee pay.
What education teams can review
Institution structure
Represent campuses, schools, divisions, and central functions.
Changes by date
Show position, assignment, and department changes when they take effect.
Planning alternatives
Compare future staffing and labor budget possibilities without changing approved information.
How it works
Move a department need into a clear position decision.
- 1
Organize approved positions through the department hierarchy.
- 2
Maintain assignments and vacancy visibility.
- 3
Send position changes through the required review.
- 4
Use labor budget, forecasts, and reports for planning.
Evaluate the fit
Follow a staffing change across the planning calendar.
Bring a school or campus administrator, HR, and finance together around a position change for the next term. Keep the approval date and effective date visible.
A worked example
A program coordinator position has 0.8 approved FTE and a 0.5 FTE assignment, leaving 0.3 vacant FTE. A request to increase the position to 1.0 FTE from September adds 0.2 approved FTE from that date after approval. If the assignment stays at 0.5 FTE, the position then has 0.5 vacant FTE. An assignment change is a separate staffing decision.
Illustrative figures, not customer results.
Bring to your walkthrough
- A sample campus, school, or department structure.
- Position and assignment records for the proposed effective date.
- The full-time standards used for the jobs being compared.
- A representative approval path and any relevant budget assumptions.
Use your institution's schedules and full-time standards. FTE Tree supports position and financial planning; it does not determine teaching loads or replace payroll. Financial planning requires the Workforce Planning edition.
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Practical guides
Related product features
See how FTE Tree fits your institution.
Request a focused demo based on how your organization manages positions, reviews changes, and reports results.