Guides & tools
Understand FTE, keep approved positions clear, and work through staffing, approval, and planning decisions.
Start with FTE
Use the formula, follow a worked team example, and download a reference sheet.
Read the FTE guideFree tool
Enter hours for one person or a group and compare them with your full-time standard.
Open the calculatorUnderstand approved positions, staffing, and vacancies with a sample position register and a practical review process.
Compare headcount, FTE, and approved positions, then use a worked example to choose the measures your staffing review needs.
Build a useful vacancy register, distinguish open capacity from permission to hire, and choose an owner and next action.
Decide whether a staffing spreadsheet still fits your team, strengthen its basic controls, and plan a move when the work demands it.
Prepare a position register, agree on ownership and approvals, and test one department before expanding your position-control process.
Compare a dated staffing proposal with your starting plan using a simple cost example, explicit assumptions, and a review checklist.
Define request information, reviewer responsibilities, effective dates, and follow-up so position changes reach a clear decision.