Position control for healthcare

See staffing across hospitals, clinics, and departments.

Bring approved positions and staffing together across your health system. Control who can view budgets and pay information.

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Example

Approved positions4,280Hospitals, clinics, and shared services

Approved position FTE3,906.8

Staffed FTE3,620.4

Vacant FTE286.4

Pending requests54

One health system view

Department needs become one understandable staffing review.

Approved structure, staffing, and forecast alternatives remain connected across a complex hierarchy.

Approved capacity

4,280 positionsThe approved position starting point

Open capacity

286.4 FTEVisible across departments

Forecast alternative

+34.0 FTEA proposed staffing change

Designed for complex organizations

Use the department structure you already manage.

Keep departments, approved positions, and employee assignments clear as they change. Use requests, budgets, and forecasts to plan staffing.

What healthcare teams can review

Complex structure

Review your department hierarchy and how it changes over time.

Staffing by date

Review staffed and vacant full-time equivalent (FTE), including assignments that exceed approved FTE, by date.

Financial access by responsibility

Limit labor budget and actual compensation to the people who need them.

How it works

Move a department need into a clear decision.

1
Create or import approved positions.
2
Maintain employee assignments and staffing follow-up.
3
Review requests through department-based steps.
4
Use labor budget and forecasts for financial planning.

Evaluate the fit

Walk through a department staffing request.

Ask a department manager, HR, and finance to review the same positions and effective date. Use a department or clinic with both staffed and vacant roles.

A worked example

A clinic has 10.0 approved FTE and 8.4 assigned FTE, leaving 1.6 vacant FTE when no position is overassigned. A proposal for another 1.0 FTE would bring approved capacity to 11.0 FTE after approval. If assignments stay the same, vacant capacity becomes 2.6 FTE. Review the budget implication separately before deciding whether to add capacity or fill an existing opening.

Illustrative figures, not customer results.

Bring to your walkthrough

A sample department hierarchy and its position identifiers.
Approved FTE and assignments for one agreed date.
The reviewers for a request and the information each needs.
Budget assumptions if financial planning is part of the evaluation.

Position control describes approved capacity and assignments. It does not replace shift scheduling or establish clinical staffing requirements. Workforce Planning adds labor budgets, actual compensation, and forecasts.

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Practical guides

See FTE Tree with your healthcare structure.

Request a focused demo based on how your organization manages positions, reviews changes, and reports results.