Skip to main content

Vacancy management

See which positions are vacant and what needs attention.

See vacant full-time equivalent (FTE), related requests, and department details. Use Workforce Planning to review the budget effect.

Request a demo

Example

Position overviewAs of today
Vacant FTE72.6Across 87 positions
Vacant positions66
Partly staffed21
Pending requests9
Items needing follow-up14

A vacancy review with context

Three open positions. Three different next actions.

Approved FTE, active assignments, and request status explain what each vacancy means.

Vacant positionReview status

Registered Nurse, ICU

1.0 vacant FTE, replacement request ready

Labor budget available
Review now

Clinic Coordinator

0.4 vacant FTE, one active assignment

Ordinary vacancy
Monitor

Data Analyst II

1.0 vacant FTE, department change pending

Request in review
Needs decision

Position Control

A clear view of open capacity

Two approved roles in Student Services

Example

Position totals

As of October 7, 2026
Approved positions
2
Approved FTE
2.0
Staffed FTE
1.0
Vacant FTE
1.0
School Counselor1.0 approved FTE · Student ServicesFully staffed
Mathematics Teacher1.0 approved FTE · Student Services1.0 FTE vacant
See which positions are staffed and where vacancies remain. Names and figures are fictional.

More than an empty seat

Keep each vacancy tied to approved position capacity.

Vacancy is approved position FTE that is not actively assigned. It stays visible until staffing or approved capacity changes.

What the vacancy retains

Vacant FTE

See fully and partly vacant positions from approved FTE and active assignments.

Focused follow-up

Use staffing follow-up to track vacancies and assignment issues that need action.

Budget visibility

See how vacancies affect the labor budget in Workforce Planning.

How it works

Move from open capacity to the right next action.

  1. 1

    Review vacant FTE on the intended date.

  2. 2

    Confirm position and assignment information.

  3. 3

    Use Issues when a vacancy or assignment needs follow-up.

  4. 4

    Use a request when approved capacity should change.

Explore the next question

Practical guides

Manage vacant positionsCalculate staffed and vacant FTE

Related editions and capabilities

Position controlApproval workflowsWorkforce planning

See vacancies as approved open capacity, not empty rows.

Request a focused demo based on how your organization manages positions, reviews changes, and reports results.

Request a demo