Approved capacity
1,095.0 FTEsCurrent approved position FTEWorkforce budgeting software
Bring staffing, budgets, and calculated pay into one view.
Workforce Budgeting adds labor budgets, calculated compensation, and financial reporting to Position Control. Connect approved capacity with its cost for the dates you need to review.
Workforce budget reviewAs of today
Approved position FTE1,095.0Current approved structure
Staffed FTE1,022.4
Vacant FTE72.6
Annualized labor budget$85.2 million
Annualized compensation$79.4 million
Capacity and cost together
Understand the cost of your approved workforce.
Review approved capacity, its labor budget, and calculated employee costs for the same scope and date. This example shows annualized costs with complete financial information.
Labor budget
$85.2 millionAnnualized cost of approved capacityActual compensation
$79.4 millionAnnualized employee costs calculated from pay and assignmentsWorkforce Budgeting
One position. Three useful amounts.
PC-204 · Finance Analyst II · October 1, 2026
1.0 approved FTE0.8 assigned FTE0.2 vacant FTE
- Approved budget
- $70,000USD / year1.0 approved FTE × $70,000
- Staffed budget
- $56,000USD / year0.8 assigned FTE × $70,000
- Calculated compensation
- $48,000USD / year0.8 assigned FTE × $60,000 salary
$14,000 supports vacant capacity. It remains part of the approved budget.
$8,000 separates staffed budget and compensation. The position budget rate and employee salary are different.
Before sharing: match the dates and departments, review adjustments, and check for missing rates or pay. An unavailable amount is different from a known zero.
One shared starting point
Connect position control with labor budgeting.
Give HR, finance, and department teams a shared view of approved positions, labor budgets, and employee costs. Separate permissions keep budget and pay details with the people who need them.
What Workforce Budgeting adds
Labor budgets
Maintain position budget rates and adjustments, then review the cost of approved, staffed, and vacant capacity.
Calculated compensation
Calculate employee costs from dated pay, assignments, and adjustments. These amounts describe recorded compensation, not payroll payments.
Financial rules and reporting
Set budget and compensation limits, explain calculations, and share saved reports with authorized reviewers.
How it works
Maintain dated records, review costs, and prepare the next decision.
- 1
Review approved positions, staffing, and vacancies.
- 2
Maintain labor budget rates and employee pay with the appropriate access.
- 3
Compare current costs and check budget and staffing requirements.
- 4
Review official staffing and costs by date and budget period.
One product for staffing and labor budgeting.
Workforce Budgeting includes Position Control and adds financial information and reporting for workforce decisions.
Labor budget
Maintain the budget for approved position capacity, including the capacity that is currently vacant.
- Use dated budget rates and adjustments.
- Review approved, staffed, and vacant budget costs.
- Check costs against your workforce rules and resolve missing budget information.
Actual compensation
Review employee costs using pay records, assignments, and applicable adjustments.
- Keep employee pay separate from position budget rates.
- Compare calculated compensation with the labor budget.
- Control budget and compensation access independently.
Reports and review
Give reviewers the staffing and financial results they need for a decision.
- Review a date, monthly totals, or a complete budget period.
- Identify missing rates or pay instead of treating unknown amounts as zero.
- Keep completed reports as the record of the results you reviewed.
Explore the next question
Related editions and capabilities
Bring your workforce and labor budget together.
Bring a staffing question and see the records, review steps, and reports that help your team answer it.