Position control software
Keep approved positions clear through every staffing change.
Keep approved positions, full-time equivalent (FTE), staffing, and requests together. Follow a position through employee changes without losing its structure or history.
Example
Follow one position
An employee leaves. The approved position remains.
The position keeps its approved details and history when its employee assignment changes.
- 1
Approved
Finance Analyst II
PC-204, 1.0 FTE, Finance Operations
One active assignment - 2
Assignment ends
The position becomes vacant
Its number, FTE, department, and history stay available.
Vacant FTE is visible - 3
Next decision
Review the staffing need
Refill, change, or eliminate the position through a position request.
The approved position stays available
Position Control
School Counselor
POS-0001 · Student Services
- Effective date
- September 4, 2026
- Department
- Student Services
- Job code
- Student Support Specialist
- Work schedule
- Standard day
Current staffing
Fully staffed- Approved FTE
- 1.0
- Staffed FTE
- 1.0
- Vacant FTE
- 0.0
Keep the position in view
Keep structure, staffing, and decisions connected.
See the positions your organization has approved, the staffing in place today, and the position changes still waiting for a decision.
Stable position records
Keep the position number, department, job code, FTE, work schedule, and history when employees change.
Staffing visibility
See staffed and vacant FTE, including assignments that exceed approved FTE.
Decisions in context
Keep the requested change, reviewers, supporting files, and decision together.
How it works
Use the approved position plan to guide the next staffing decision.
- 1
Create or import approved positions.
- 2
Assign employees for specific dates and FTE.
- 3
Send position changes through the required review.
- 4
Review position control and staffing reports.
Compare staffing with your FTE targets.
Set approved and assigned FTE targets, then check staffing by department and job code for the dates that matter.
Staffing targets you control
Set minimum or maximum FTE requirements for the whole organization or a department, with an optional job-code filter.
- Compare approved position FTE or assigned FTE with a fixed target.
- Date policy changes to reflect when requirements change.
- Save evaluations and review results in the browser, Excel, or CSV.
Work schedules your team recognizes
Keep familiar schedule choices on positions and employee assignments.
- Maintain dated schedule names, descriptions, and shift classifications.
- Let an assignment follow the position schedule or use its own choice.
- Control which schedules are available for new selections.
Explore the next question
Related editions and capabilities
Bring your approved positions into one clear view.
Request a focused demo based on how your organization manages positions, reviews changes, and reports results.