Introduction

Requisitions in FTE Tree are created as a result of an approved approval request. When a position change or replacement request is approved, a requisition is automatically generated to track the approved staffing action. Requisitions provide a record of what was approved, including the approved FTE and cost for each position in the request.

How Requisitions Are Created

Requisitions are automatically created when an approval request reaches the fully approved status. You do not create requisitions manually; they are a direct output of the approval workflow.

Requisition Settings

Organization administrators can configure how requisitions are generated and displayed:

  • Individual Requisitions: When enabled, a separate requisition is created for each position in the approval request. When disabled, all positions in the request are combined into a single requisition. Defaults to creating individual requisitions.

  • Requisition Label Prefix: A prefix string attached to requisition numbers as they are displayed throughout the application. Defaults to "REQ". For example, requisition #7 would display as "REQ007".

  • Requisition Label Padding Digits: Pads the requisition number with leading zeros. For example, with a padding of 3, requisition #7 displays as "007". Set to 0 for no padding.

Viewing Requisitions

Requisitions can be viewed from several locations:

  • Requisition List: A complete list of all requisitions in your organization, showing the requisition number, associated positions, approved FTE, approved cost, and status.
  • Position Requisitions: When viewing a specific position, you can see all requisitions associated with that position.
  • Requisition Detail: View the full details of a specific requisition, including all associated positions and their approved values.

Requisition History

Each requisition maintains a complete history of events, including when it was created, any status changes, and related audit events. This history provides a clear trail from the original approval request through to the requisition record.

Requisition Attributes

Requisitions can include custom attributes that capture additional information about the approved staffing action. These attributes are set during the approval process and are recorded as part of the requisition for reporting and reference purposes.

Need Help?

If you have questions about requisitions, please contact us or email us at support@ftetree.com.