General Settings for FTE Tree

The following general settings allow you to configure how positions are displayed and calculated across your organization.

  • Job Code Label: The job code label is configurable for your organization. Updating the label here will be reflected throughout the application.

  • Headcount FTE Amount: This setting allows you to change the definition of an FTE. For example, if a position is 0.00 FTEs and you want to include it in headcount totals, change the value to 0.01. All FTE amounts entered into FTE Tree require two decimal places.

  • Padding Digits for Position Number: All positions within FTE Tree have an auto-incrementing number across your organization. New positions receive the next incremental number. This setting pads the position number with zeros at the beginning. For example, the 132nd position with padding digits set to four would be displayed as: 0132. Set to 0 for no padding digits. If the number of positions exceeds your setting, this value will be automatically updated unless set to 0.

  • Prefix for Position Label: This setting adds a prefix string to the position number and defaults to "P". For example, with padding digits of 4, the position would be displayed as 'P0132' across the application. You can change this to a meaningful prefix for your organization or leave it blank to exclude.

Calculating Annual Hours per FTE

FTE Tree's primary function is to calculate FTEs, so it's crucial that we calculate your FTEs correctly. The annual hours per FTE help us achieve this.

There are two typical ways you may wish to enter positions into FTE Tree, and we are well-prepared to handle both scenarios. FTE Tree reports annual totals for positions, as would be used in a typical budget cycle. To obtain those annual costs for your position control, you may enter the data as follows:

When configuring FTE Tree to calculate annual position costs based on an hourly wage rate, we need to know the number of hours to multiply the base hourly wage rate by to get an annual total.

Typically, this value is 2,080, which is equivalent to 40 hours per week for 52 weeks in a year. However, you may enter any value you wish, with up to two decimal places.

Option 2: Entering Annual Base Rates (Less Common)

If you prefer to enter an annual rate for the position, you may input a base wage rate for the entire year and enter an annual hours per FTE of 1. This method effectively uses the annual wage rate for your calculations.

When choosing this method, please be aware of the impact on position adjustments and how you enter them. Our flexible wage and FTE adjustments methodology can fully support this, but please note that the adjustments must also be entered accordingly, as the base values will effectively be the same as entering an annual differential amount.

Other Considerations

If your organization chooses to use any combination of time periods, such as a month or quarter, although we don't envy you, we can fully support that as well. Simply enter the number of annual hours in each period of time you wish to use, and FTE Tree will multiply the base rates to get an annual total.

If you have a different number of annual hours per FTE each year, you can enter as many history records as you need. FTE Tree will use the appropriate value when calculating the point-in-time cost, whether it is the current time, already past, or in the future.

For example, if you want to use 2,080 hours for the 2022 calendar year, enter '01/01/2022' with a value of 2,080. If you then switch to 2,088 hours for the 2023 calendar year, enter '01/01/2023' with a value of 2,088.

Need Help?

If you have any questions about configuring your position settings, please contact us or email us at support@ftetree.com.